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RATS BD
Education · Module 01

Audit & Compliance Management

Turn the annual asset audit from three weeks of manual counting into a two-day walk-through.

Scope a pilot All education modules
Overview

The problem it solves

The annual audit produces a number nobody believes, at a cost everybody resents, and then it is filed until next year.

Campus audits fail because they are done by people with other jobs, against a register that was last accurate two audits ago, using a clipboard. Items get counted twice, missed entirely, or recorded as present because finding them would take longer than the afternoon allows.

RFID changes the arithmetic. A handheld reads a whole shelf or a whole room in seconds without line of sight, so an auditor walks a building rather than opening every cupboard. What was three weeks becomes two days, exceptions are a short list rather than a guess, and the output is a certificate finance and insurance will actually accept.

Audit & Compliance Management in use at a site in Bangladesh
How it runs

The workflow

Four steps, in this order. A step out of sequence is a broken process, not a variation.

  1. 01

    Commission

    Assets are tagged and entered into the ledger with owner, location, value and disposal status.

  2. 02

    Sweep

    Auditors walk each area with a handheld. Rooms, shelves and cupboards read in seconds, no line of sight needed.

  3. 03

    Resolve exceptions

    Anything unread is a short, specific list to chase — not a vague shortfall discovered at the end.

  4. 04

    Certify

    The audit certificate generates with full evidence, ready for finance, insurance and governors.

Architecture

What it is
made of

Four layers, in the order data moves: a tag is read, the read becomes an event, a rule decides what it means, and a business system acts on it.

  1. 01

    Tags

    What carries the identity

    • UHF labels for IT and general equipment
    • On-metal tags for lab instruments and machinery
    • Tamper-evident labels on high-value assets
  2. 02

    Readers & edge

    What turns presence into an event

    • Handheld readers — the primary device
    • Optional room portals for movement events
    • Desktop encoder for commissioning
  3. 03

    Platform

    What decides what the event means

    • Asset ledger with ownership and value
    • Audit workflow and exception handling
    • Certificate generation and history
    • Disposal and write-off governance
  4. 04

    Integrations

    What acts on the decision

    • Finance
    • LMS
    • ITAM
Components

What we supply

  • 01

    Audit handheld

    The whole deployment, essentially. Device-light is the point on a campus — no ceiling work, no cabling, no disruption to teaching.

    • Bluetooth handheld or sled
    • Room-sweep and search modes
    • Full-shift battery
    • Works offline, syncs on return
  • 02

    Asset label

    Applied once at commissioning and expected to last the asset's service life, including the years it spends in a store cupboard.

    • Tamper-evident on high-value items
    • On-metal variants for instruments
    • Printed asset number alongside RFID
    • Adhesive rated for long-term bond
Outcomes

What to expect

Ranges, not single flattering figures. Baselines are captured for four to eight weeks before a pilot starts, so the delta is measured rather than claimed.

Audit time
70–90% lessFrom 2–3 weeks typical
Asset loss
20–35% lower
Register accuracy
Verified annually
Certificate
Generated with evidence
Before you commit

What to plan for

Every module has a failure mode. These are the ones that actually bite on this one, and what we do about them — because finding out later costs more than knowing now.

Campuses read this as extra process being imposed on already-stretched admin staff.
Position and price it as an audit service with a fixed scope and a per-asset rate, not as a platform subscription. The first audit is usually run alongside the team rather than handed to them.
Connects to

Your existing systems

  • Finance
  • LMS
  • ITAM

Where it earns its keep

  • Private universities with 2,000+ assets and annual audit obligations
  • International schools with growing IT and lab estates
  • Institutions whose asset register no longer matches reality
Scope a pilot
Questions

Before you
buy

The things operations directors actually ask on the first call.

How much hardware does this need?

Usually one or two handhelds and a commissioning station. There is no fixed infrastructure required, which is why this is the fastest module in the portfolio to deploy on a campus.

Who does the tagging?

Commissioning is the one labour-heavy step, and it is a one-off. We normally run it as a project alongside your team, after which new assets get tagged at receipt as routine.

Will insurers accept the certificate?

It provides itemised evidence with timestamps rather than a signed declaration, which is materially stronger than a manual count. Whether a specific insurer accepts it is a conversation worth having before the audit, not after.

Same platform

The rest of education

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